Poster Presentation Instructions

Important! Do not forget to upload your poster in pdf format

  • All presenters have to upload on-line an electronic copy of their poster in .pdf format prior to the actual presentation at the scheduled MT25 session.
  • For uploading your poster presentation please go to the timetable and presentations indico site: or deliver your poster for upload at the Speakers Preparation Room, in Room G104, located on the 1st floor of the RAI Congress Center.

Poster size, preparation, push pins, electronic version and more……

  • All poster sessions will take place on the ground and 1st floor of the RAI Congress Center.
  • Each poster board measures 100 cm (height, top to bottom) x 147 cm (width, right to left). A poster is fixed to the board by double sides tape (available onsite). Most boards have two sides (front and back).
  • Each poster is assigned to a poster board numbered from 1 to 230.
  • The location is set by the presentation ID with the additional poster board number in brackets, for example Tue-Af-Po2-04 [131]. Click here and here for the floor plan with the poster board layout.
  • Posters are on display for a full day. Set-up your poster between 8:00 and 8:45 in the morning. And, please help us by removing your poster before 18:00 in the afternoon.
  • Posters must be prepared in electronic form in pdf format since all posters shall be uploaded in the indico timetable, see the upload instructions. You can prepare your poster directly in electronic form using for example MS WORD, Powerpoint, or a similar program, since many options exit, and then save the file in pdf format. Click here to see an example of a poster. Alternatively you may prepare your poster in a different way, but then you have to make a high-quality scan of the poster and transfer this into a pdf format file for uploading in indico.
  • Please display the presentation ID prominently in the title area of the poster.
  • Limit to use of text sparingly. Use pictures, cartoons, and figures rather than text wherever possible. Bright colors will greatly enhance the poster and draw the attention of the viewers.
  • Make your poster as self-explanatory as possible, so that attendees can understand the essence of your poster also in your absence outside the scheduled poster session.
  • Check that the poster is clearly readable when standing 2 meter before the poster board. The size of the characters in your text should be accordingly.
  • You should print the poster as large as possible within the maximum dimensions of the board.
  • It is highly recommended to bring the poster rolled up and protected by a tube to the conference.
  • Only papers really presented at MT25 are considered for publication. Here “presented”, means that an author must be present during the entire session of 1h45 minutes and available for discussion. The session chairs note author presence. If an author cannot be found in the area, the corresponding paper will not be considered for publication.
  • Authors can quickly view other posters in the nearby area where posters of similar topic are presented, however always keep an eye on your own poster and be available for attendees.
  • If you have more than one poster and they are not side-by-side, then obviously you need to share time equally over all poster presentations. Please note on the poster board your other location(s) and the time you expect to be present. And, please also inform the session chair(s).
  • It is NOT acceptable to merely post a simple copy of your paper. Such papers will be marked as “no-show” presentations and may lead to rejection of your manuscript.
  • Last, but not least, prepare a pdf version of the poster and upload it into the indico site or bring it for upload the latest on a USB stick to the publication office before the poster is presented.
  • If you need to make changes or withdraw your abstract from the program before the Conference, please contact
  • If you need to make changes or withdraw your presentation from the program on-site at the Conference, please advise the staff in the Publications Office (Room G104). Please be sure to provide your presentation ID number on any correspondence.


Setup time

Present at Session

Removal time

Monday August 28




Tuesday August 29




Wednesday August 30




Thursday August 31




MT25 Best Poster Awards

  • Each of the two chairs of a poster session shall independently propose a candidate for the best poster award of that particular session. The chairs finally select the best poster presentation from the proposed candidates.

  • The four winners of the Best Poster Award receive during the plenary closing session the MT25 Best Poster Award Certificate signed by the MT25 conference and program chairs. In addition, they will receive a cash prize of €250.

Criteria for the selection of the Best Poster Award


A good poster attracts audience by its lay-out, its intentions and to a lesser extent by its technical content. In addition, enthusiasm and inviting attitude displayed by the presenter are key for any poster presentation. The chairs of the poster sessions were not invited for their specific knowledge skills regarding the subjects addressed in the poster sessions. Therefore, they will in particular select candidates for the Best Poster Award according to the following weighted criteria:


Clarity of the Presentation (70%)

  • A concise and to-the-point title.
  • Organized to guide the observer through information in a logical order.
  • Provides the motivation, objectives and approach of the research.
  • Summarizes the key results and highlights the impact of the work.
  • Proper use of colors, graphics, figures, text and white space.
  • Moderate use of long text blocks.
  • Proper text scaling for comfortable viewing from a distance of about 2 meter.
  • Efficient use of graphics to convey complex information.


Technical Merit (30%)

  • The work presented is novel (e.g., novel material, novel device, novel conversion mechanism, novel theoretical approach, novel characterization method, etc.).
  • Systematic analysis conducted to arrive at results.
  • Conclusions fully supported by the data.